EmailManager converts e-mail messages plus attachments into media assets for any standards based asset management system.

It distinguishes itself by

• Optimal use of industry text and image standards (MS Word, RTF, PDF, ASCII, IPTC, NITF/XML, VSG,  EPS…)
• Professional integration into all types of workflows (Elpical 4LeafClover, any XML-based editorial, archive or workflow solution)
• Easy web based interface to configure extensive, rule based automatic routing and processing
• Reliable two way communication between sender and receiver

Key Features

General

• Supports appropriate text formats (MS Word, RTF, ASCII, PDF)
• Supports images (all formats including SVG for graphics and EPS and IPTC)
• Functions as reception/workflow module of 4LeafClover Asset manager
• Functions as stand-alone module for other asset management or editorial systems
• Works as a server process (NT-Service on Windows; Deamon on Unix)
• Web based user interface to configure system

Automation

• Add email info (sender, subject, receive date, body text) into media objects (inside IPTC metadata structure)
• Check images on resolution, color space, then filter accordingly (route to destinations)

Workflow

• Process media objects then route them to destination
• Destination choice depends on predefined rules: type of attachment, properties of attachment, sender...
• Route media objects to e-mail address, FTP, hard disk
• Automatic e-mail confirmation to sender
• Easy to configure automatic reply (number of correctly received and processed attachments, errors
• List based  checking and automatic handling of trusted users
• Conversion of MS Word or text files into NITF/XML-via XSL template
• Smooth cooperation with standard SMTP and POP3/IMAP mail servers.
• Check and handle any number of defined mailboxes

Benefits